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Best Printer based on your needs

August 31st, 2023

Determining the "best" brand for a business environment depends on several factors, including your specific business needs, budget, and preferences. Each of the brands you've listed has its own strengths and offerings in the business copier market. Here are a few considerations for each brand:

  1. Xerox: Known for innovation and a wide range of office solutions. Offers advanced features and high-quality printing.
  2. Canon: Renowned for its imaging technology, Canon offers reliable and versatile business copiers with a focus on print quality.
  3. Sharp: Offers high-performance business copiers with a reputation for quality and reliability.
  4. Ricoh: Offers a range of business copiers known for their advanced features, user-friendly interfaces, and sustainability initiatives.
  5. Kyocera: Known for its durable and eco-friendly copiers, with a focus on long-life components and low total cost of ownership.
  6. Toshiba: Provides a variety of business copiers with a focus on efficiency and customizable solutions.
  7. Konica Minolta: Offers innovative solutions for office printing needs, including advanced document management and security features.
  8. HP (Hewlett-Packard): A well-established brand offering a variety of MFPs with an emphasis on integration, security, and managed print solutions.
  9. Lexmark: Known for reliable and robust business copiers, often emphasizing security and workflow efficiency.
  10. Brother: Offers a range of cost-effective MFPs with features suitable for small and medium-sized businesses.
  11. Samsung (now part of HP): Known for its integration with HP and previous reputation for quality laser printing.
  12. Dell: Offers a variety of office equipment, including business copiers, with a focus on reliability and integration.
  13. Epson: Known for its high-quality printing, especially in inkjet technology, with MFPs suitable for certain business environments.

To determine the best option for your business, consider the following steps:

  1. Assess Your Needs: Determine your specific printing, copying, scanning, and document management needs. Consider factors like volume, color requirements, paper handling, and networking capabilities.
  2. Budget: Set a budget for your business copier investment, including ongoing maintenance and consumable costs.
  3. Features: Evaluate the features that are crucial for your business, such as security, connectivity options, cloud integration, and user-friendliness.
  4. Reviews and Recommendations: Read user reviews, expert opinions, and industry reports to understand real-world performance and experiences with specific models from the brands you're considering.
  5. Vendor Support: Consider the availability of local support, maintenance, and service for the brand you choose.
  6. Custom Solutions: Some brands offer customized solutions tailored to specific industries or business sizes. Consider whether these offerings align with your needs.
  7. Demo and Trial: Whenever possible, request demos or trial periods for the copier models you're interested in. This hands-on experience can help you gauge how well a copier suits your business environment.

Remember that the "best" brand varies based on individual requirements, so it's important to find a business copier that aligns with your specific needs and goals.

Leasing VS Purchasing MFP Printer

August 31st, 2023

Leasing VS Purchasing Printer

Deciding between leasing and purchasing a printer depends on various factors, including your budget, printing needs, long-term plans, and preferences. Let's explore the advantages and considerations of both options:



  1. Lower Initial Cost: Leasing a printer typically requires a lower upfront payment compared to purchasing, which can be beneficial if you have limited capital or want to preserve cash flow.
  2. Upgraded Technology: Leasing often allows you to access the latest printer technology without the need to invest in new equipment. This can be particularly useful if you require advanced features or if technology is evolving rapidly.
  3. Maintenance and Support: Many lease agreements include maintenance and support services, relieving you of the responsibility for repairs and maintenance. This can help reduce downtime and ensure optimal printer performance.
  4. Predictable Payments: Lease payments are usually fixed over the term of the lease, making it easier to budget for printing costs.
  5. Tax Benefits: Lease payments may be tax-deductible as a business expense in some jurisdictions. Consult with a financial advisor to understand the tax implications in your region.


  1. Long-Term Cost: While lease payments might be lower initially, the cumulative cost of leasing over time can be higher than purchasing, especially if you plan to use the printer for an extended period.
  2. Contractual Obligations: Leasing contracts often come with terms and conditions that you must adhere to. Breaking the lease early could result in penalties.
  3. Ownership: With leasing, you don't own the printer, which means you won't have an asset to sell or keep after the lease term ends.



  1. Ownership: When you purchase a printer, you own the equipment outright. This can be advantageous if you plan to use the printer for an extended period.
  2. Cost Efficiency (Long-Term): While the initial cost of purchasing might be higher, the total cost of ownership over the printer's lifespan is generally lower compared to leasing.
  3. Flexibility: As the owner, you have full control over the printer and can make decisions about its usage, maintenance, and upgrades.
  4. No Contracts: Unlike leasing, purchasing a printer doesn't involve signing a contract, which offers more flexibility.


  1. Initial Cost: Purchasing a printer requires a higher upfront investment, which might be a challenge for businesses with limited capital.
  2. Maintenance Costs: You'll be responsible for maintenance and repairs, which can lead to unpredictable expenses.
  3. Technology Obsolescence: If technology advances quickly, your purchased printer might become outdated sooner than you'd like.

Ultimately, the choice between leasing and purchasing depends on your specific circumstances. If you prioritize lower initial costs and access to the latest technology, leasing might be a better fit. If you want long-term cost efficiency and ownership, purchasing could be the right choice. Consider your budget, printing volume, future needs, and available resources when making your decision.



August 31st, 2023

Xerox has historically been well-regarded in the printer market for several reasons:

Innovation: Xerox is known for its history of innovation in the printing industry. They have been pioneers in developing new printing technologies and solutions.

Reliability: Xerox printers are often praised for their reliability and durability. Businesses often value printers that can handle high volumes of printing without frequent breakdowns.

Performance: Xerox printers have a reputation for delivering high-quality prints and efficient performance. This is especially important in office environments where speed and quality are essential.

Advanced Features: Xerox printers often come with advanced features and customization options, making them suitable for various printing needs. This includes options for different paper sizes, finishing options, and connectivity features.

Business Focus: Xerox has a strong presence in the business and enterprise market, offering solutions tailored to the needs of businesses, including managed print services and document workflow solutions.

Support and Service: Xerox has a well-established customer support network, which can be crucial for businesses relying on their printers for daily operations.

Environmental Considerations: Xerox has also shown a commitment to environmental sustainability by developing energy-efficient printers and implementing eco-friendly printing practices.

However, it's important to note that the "best" printer can vary based on individual needs and preferences. Factors such as the type of printing you need to do (home, office, graphics, etc.), budget, required features, and brand preferences all play a role in determining which printer is the best fit for you.

Before purchasing a printer, it's a good idea to read reviews, compare specifications, and consider your specific printing requirements. Additionally, consider factors like the cost of consumables (such as ink or toner) and the availability of technical support in your region.

Leasing Xerox Printer

May 31st, 2023

There are many benefits to leasing a Xerox MFP printer. Here are a few of the most important:

  • Lower upfront costs: When you lease a printer, you don't have to pay the full purchase price upfront. This can be a major advantage for businesses that are on a tight budget.
  • Flexibility: Leasing allows you to upgrade to a newer model as your needs change. This can help you stay ahead of the latest technology and ensure that you have the right printer for your business.
  • Peace of mind: When you lease a printer, you'll have access to a maintenance and repair plan. This means that you won't have to worry about unexpected repairs or downtime.
  • Tax benefits: In some cases, you may be able to deduct the lease payments from your taxes. This can save you even more money.

If you're considering leasing a Xerox MFP printer, be sure to compare different leasing options to find the best deal for your business. There are many different leasing companies available, and each one offers different terms and conditions. By comparing different options, you can be sure to find a leasing plan that meets your needs and budget.

Here are some additional benefits of leasing a Xerox MFP printer:

  • Reduced risk: If you lease a printer, you don't have to worry about it becoming obsolete or damaged. The leasing company will typically replace or repair the printer if it breaks down.
  • Improved productivity: A reliable and efficient printer can help your employees work more efficiently. This can lead to increased productivity and profits for your business.
  • Improved image: A new and modern printer can make your business look more professional. This can help you attract new customers and clients.

If you're considering leasing a Xerox MFP printer, be sure to weigh the benefits and drawbacks carefully. Leasing can be a great option for businesses that want to save money, improve productivity, and improve their image.

Interesting Xerox Facts

February 4th, 2023


Searching for a term to separate its new structure, Haloid instituted the term xerography from two Greek roots signifying "dry composition."Haloid changed its name to Haloid Xerox in 1958, and afterward Xerox Corporation in 1961.

Xerox 914

The Xerox 914 was considered "the best single result ever." The 914, the primary plain paper scanner, was created via Carlson and John H. Dessauerit in 1959. Xerox had nearly $60 million in income.The specialty of the 914 was its straightforwardness and it would turn into the establishment of Xerox items and UIs. Incomes jumped to more than $500 million by 1965.

Sitting must be avoided near the copier

Although it may seem like an entertaining idea after you have had a tiresome day, to sit on the scanner; sitting on your scanner and pressing the green button can cause issues. Indeed, in 20% of all copiers, fixes are needed because of harm brought about by someone's backside squeezing the glass.

Three Facts About Copiers

January 29th, 2023

1. Arthritis Led to the Invention of the Photocopier.

Chester Carlson, a physicist, inventor, and patent attorney, invented xerography (photocopying science) in 1938. He was inspired to create this method because he was suffering from debilitating arthritis and needed a way to replicate large quantities of documents without having to rewrite them by hand. He obtained a patent for his xerography invention, also known as electrophotography, in 1942, according to Wikipedia.

2. The Xerox 914 was the first photocopier to hit the market in 1959.

It measured 42” high, 46” wide, and 45” deep and weighed a whopping 648 pounds. Overuse may cause the printer to overheat, and if you print too many copies, it may catch fire! Since the issue was so severe, Xerox included a free fire extinguisher with each photocopier.

3. Colour Copiers Helped Make Disney’s 101 Dalmatians.

In the late 1950s, the Haloid Corporation sent Disney seven color copy machines. 101 Dalmatians were made with the aid of these copiers. In honor of their best-selling product, Haloid was renamed Xerox.


January 29th, 2023

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